Legal & Compliance Officer

Legal support

• Preparing, reviewing and/or proofreading legal documents and agreements prior to execution (including engagement letters, advisory agreements and others) and taking the lead on the review and execution process of all confidentiality agreements, in coordination with external support through Ontra;
• Assisting in drafting corporate documents (minutes, resolutions, management reports, proxies, waivers, invitations, publication forms etc.) related to the meetings of the board of directors and shareholders of group companies, short-form agreements and other intra-group documents;
• Assisting with tasks in connection with the signing and/or closing of corporate transactions, including incorporation of new companies, arranging signatures, etc.;
• Ensure that all Cobepa group entities are kept up to date in Corporify with respect to their governance, including boards, mandates, and key corporate data and moniroting the renewal of board and auditor mandates;
• Supporting the maintenance and continuous improvement of the company’s employees’ portal on Corporify, ensuring that the legal and HR-related documentation is accurate and up-to-date;
• Assisting in maintaining and tracking legal schedules and calendars;
• Assisting in collecting and processing requested information from portfolio companies for regulatory or reporting purposes;
• Helping streamline legal workflows by integrating automation tools;
• Acting as a liaison between different parties (auditor, banks, notaries, investment team, etc.);
• Following up legal and tax formalities (legalization, apostille, etc.) and publications;
• Assisting in managing insurance policies (D&O updates, payments, etc.);
• Assisting the HR team with the preparation and management of routine legal documentation related to employment matters;
• Organizing, classifying and maintain legal documents and files in the company’s SharePoint, ensuring folders are complete

Compliance support

• Helping establishing and maintaining policies, procedures, and training materials on relevant compliance topics;
• Assisting in upgrading the compliance function in line with best practices;
• Assisting in preparing the notes required for registrations in the UBO register of the Cobepa group enties and track deadlines for the annual UBO confirmation to ensure timely compliance;
• Processing KYC / AML requests from counterparties, including updating Cobepa’s KYC documents;
• Assisting in requesting and reviewing Cobepa’s KYC requests to counterparties, including updating internal reporting;
• Assisting with GDPR compliance tasks, including keeping the RoPA (Record of Processing Activity) and other relevant registers updated;
• Reviewing Data Processing Agreements (DPAs) and other contractual provisions for GDPR compliance.

• A Belgian bachelor’s or master’s degree in law and at least a few years of relevant experience (exceptional candidates with no prior work experience can also be considered);
• An excellent command of English and French. A good knowledge of Dutch is a plus.
• A team-player with a positive mindset and good interpersonal skills.
• Able to multi-task, accurate, reliable and well organized.
• Excellent knowledge of MS Office tools (especially Word, Excel, PowerPoint and Outlook) and written communication skills.

What’s in it for you?

•    A full-time contract with a competitive salary and comprehensive benefits;
•    A high-standard and stimulating professional work environment;
•    To be a part of an international team of about 50 professionnals, each playing their vital role in sizeable transactions;
•    The opportunity to further develop your legal & compliance skills;
•    Exciting possibilities for learning and professional growth.